1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings and Regular Meeting on October 15, 2013, and Special Meeting on October 30, 2013

Attachment: 10-15-13 Student Hearings.pdf (Confidential Item)
Attachment: 10-15-13 Minutes.pdf
Attachment: 10-30-13 Minutes.pdf

School Board Members

3. C-3 Proclamation supporting Education Support Professionals Day

Attachment: 11-19-13 Proclamation ESP Week.pdf

Deputy Superintendent

4. C-4 Proposed Allocation Changes for 2013-2014

Attachment: Allocation Summary - November 19, 2013.pdf

5. C-5 Safety and Articulation Agreement with Board of County Commissioners and Sheriff for 2013-2014

Attachment: 11-19-13 Safety Articulation Agr with BCC Sheriff.pdf

6. C-6 Authorize Board Attorney to create a Loan-Donation Agreement with Clay County Archives to be executed and monitored by the Clay County Superintendent of Schools

7. C-7 Federal Work Study Off-Campus Organization Agreement with Fortis College

Attachment: 11-19-13 Fortis College Agreement.pdf

8. C-8 Authorize Fleming Island High School band to travel to London to perform in the January 2015 New Year's Day Parade and Festival

Attachment: 11-19-13 Performance Travel Ltd Contract for FIHS Band.pdf

9. C-10 Settlement of personal injury claim of Annashika Smith

Human Resources

10. C-11 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 11-19-13.pdf

Instruction

11. C-12 Approve letter of intent for Angela Schroden with Stephanie Harvey Consulting

Attachment: LOI Clay County Revised 10 30 13.doc Angela.pdf
Attachment: VitaAngelaShroden.pdf

12. C-13 SEDNET Jean Pease contract 2013-14.

Attachment: SEDNET Jean A Pease contract 13 14.pdf

13. C-14 Overnight/Out of State Travel

Attachment: bahamas.pdf

14. C-15 Student Travel

Attachment: November 2013 - Student Travel.pdf

15. C-16 Contract for Transition Coach 2013-14.

Attachment: Transition Coach Contract 13 14.pdf

16. C-17 Advertise Amendments to School Board Polices 4.06 and 4.07, Instruction - Student Assignment and Student Admission and Enrollment

Attachment: CCSB - 4.06 and 4.07.pdf

17. C-19 Interagency Agreement between the School Board of Clay County and the Department of Military Affairs

Attachment: November 2013 - FYCA Interagency Agreement.pdf

18. C-20 Interagency Agreement between the School Board of Clay County and Clay Action Coalition, Inc.

Attachment: 11-19-13 CAC Interagency Agreement(2).pdf

Business Affairs

19. C-21 Warrants and Vouchers for October, 2013

Attachment: Warrants & Vouchers October, 2013.pdf

20. C-22 Payment of Bonds for the Chairman and Vice-Chairman

21. C-23 Monthly Property Report - October, 2013 - Furniture/Equipment

Attachment: Furniture-Equipment Report-October, 13.pdf

22. C-24 Monthly Property Report - October, 2013- AV Materials

Attachment: Audiovisual Report-October, 13.pdf

23. C-25 Monthly Property Report - October, 2013 - Software

Attachment: Software Report-October, 13.pdf

24. C-26 Monthly Property Report - October, 2013 - Vehicles

Attachment: Vehicles Report-October, 13.pdf

25. C-27 Deletion of Certain Items Report - November, 2013

Attachment: Deletion Report-November, 13.pdf
Attachment: Deletion Report (Attachment)-November, 13.pdf

26. C-28 Budget Amendments for the Month of October, 2013

Attachment: impact stmt_.pdf
Attachment: Budget Amendments.pdf

27. C-29 Bid Award Release November 2013

Attachment: First Coast Fire Release Bid Letter.pdf

28. C-30 Bank Resolutions Due to Change of School Board Chairperson and Vice Chairperson

Support Services

29. C-31 Pre-Qualification of Contractors

Attachment: Contractor List 11,19,13.pdf

30. C-32 Middleburg Elementary Cafeteria Expansion Contract Award

Attachment: Bid Tab MBE Cafe. Exp..pdf

31. C-33 Resolution to Dispose of Relocatable Buildings at Grove Park Elementary School

Attachment: Resolution GPE relos.pdf

32. Adoption of Consent Agenda

Motions:
Approve the Consent Agenda with the exception of items C-2, C-9, and C-18, which were pulled to Discussion.	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

33. Recognize 5th Grade Students Selected for All State Chorus - Superintendent Van Zant

Minutes: 

The following 5th grade students auditioned for and were accepted into the All State Chorus:

• Shelby McKinney - Lake Asbury Elementary School
• Nicolette Clay - Plantation Oaks Elementary School
• Sophie Scureman-Stoops - Plantation Oaks Elementary School

The Superintendent presented the students with certificates in recognition of their accomplishments.   Shelby McKinney was not present.

34. Recognize Outstanding School Volunteers - Gavin Rollins

Minutes: 

The following district winners were recognized for going above and beyond with time spent volunteering in Clay's schools and classrooms:

• Student Volunteer of the Year - Aser Civilus (Orange Park High volunteer)
• Adult Volunteer of the Year - Jan Grokett (Fleming Island High and Montclair Elementary volunteer)
• Senior Volunteer of the Year - Sharon Thomson (Middleburg Elementary volunteer)

Gavin Rollins, Public Information Officer, introduced the volunteer winners and presented them with certificates of appreciation.

35. Recognize Clay High Swim Relay Team - Coach Justin Faulkner

Minutes: 

Clay High School Swim Coach, Justin Faulkner, recognized the Relay Team, who finished the season as State Runner-Up. 

 

Boys A Relay Team finished first in two relays (Caeleb Dressel, Grady Heath, Matt Bonna, Dakota Mahaffey) and qualified in the 400 Free Relay as All American-Automatic consideration.

 

Caeleb Dressel is a 7-time State Champion currently holding 7 National Age Group Records, including Michael Phelps’ former record in the 100 free for the 17-18 age group.

36. Recognize Orange Park Historical Society's Veterans Day essay contest winner - Tiffany Outman

Minutes: Mrs. Outman, principal at S. Bryan Jennings Elementary School, and Extended Studies teacher, Angela Love, spoke briefly about the class writing assignment pertaining to Veterans Day.  The contest winner, Luke Gaskins, was introduced and he read aloud his essay for the School Board and audience members.  Superintendent Van Zant presented Luke with a special keepsake, a military Challenge Coin.

37. National Education Support Professionals Day - Teresa Dixon

Minutes: Ms. Dixon, who is a member of the Clay Education Support Professionals Association, spoke in support of ESP's and the role they play in the education of the district's students.  Under the Consent Agenda, the School Board approved a proclamation recognizing November 20, 2013, and each future Wednesday of American Education Week as Education Support Professional Day.  

38. Keith Nichols - Revisiting Integrity

Minutes: 

Mr. Nichols gave his opinions about recent meetings.  

39. Senator Jim Horne - Unity and Business Development in Clay County

Minutes: 

Spoke in the Organization meeting at the speaker's request.

40. Jerry Agresti - Unity and Economic Development in Clay County

Minutes: Spoke in the Organization meeting at the speaker's request.

Superintendent

41. D-1 Superintendent's Update

Minutes: Superintendent Van Zant yielded this time to the next item.  See Consent Item 7A.

42. D-7A Overview of Instructional Division key initiatives, including the high school redesign project

Attachment: 11-19-13 HS Redesign Strategic Plan Year 1 Goals.pdf
Minutes: 

The following staff members explained their role to help implement the Instructional Division's and the district's initiatives to "Innovate, Engage, and Empower" students.  This effort will include a high school redesign plan which will begin with the 2014-2015 school year. 

• Diane Kornegay, Assistant Superintendent for Instruction
• Dr. Emily Weiskopf, Supervisor of School Improvement and Professional Development
• Kathy Schofield, Coordinator of PreK-12 Curriculum
• Chereese Stewart, Director of Career & Technical Education
• Steve Amburgy, Supervisor of Instructional Technology

The Superintendent will submit possible dates for a workshop to cover this topic in more detail.   

School Board Members

43. C-2 Itemized accounting of school district funds spent on attendance at "Dare to Think" (Mrs. Studdard)

Attachment: 11-19-13 DtT Cost Analysis.pdf
Minutes: 

Speakers:  Raymond Johnson, Stanley Pfenning, and Sylvia Croft

This item was to receive information only and no action was required.

44. D-3 School Board contract with School Board Attorney (Mrs. Studdard)

Attachment: 11-19-13 School Board Attorney contract.pdf
Minutes: 

Speakers:  Sylvia Croft and Stanley Pfenning

Ms. Graham and Mrs. McKinnon both expressed concern about the termination clause and a conflict of interest with the attorney writing his own contract.  Following discussion, the following sentences were stricken from the contract in paragraph 10, Termination:

• Failure by the School Board to notify the Attorney of its intent to terminate this Agreement as set forth herein shall result in the extension of this agreement for one (1) additional year.
• The Attorney shall be entitled to seek administrative and judicial review of any termination action by the Board.

 

Motions:
Motion to approve the contract with the noted sentences stricken.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

45. D-4 Contract with Sabrina Gaston for secretarial services to School Board Attorney (Mrs. Studdard)

Attachment: 11-19-13 AGREEMENT FOR SECRETARIAL SERVICES-12-2012.pdf
Attachment: 11-19-13 F.S. 112.313.pdf
Minutes: 

Speakers:  Stanley Pfenning and Sylvia Croft

Mrs. Studdard asked for clarification of conflicting information in paragraph 3 of the contract.  Mr. Bickner confirmed that termination requires sixty (60) days written notice, not 90.

Mrs. McKinnon expressed concern about a conflict of interest.  Mrs. Kerekes stated that Sabrina Gaston is employed as an independent contractor.

Motions:
Approve the contract	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

46. D-5 Selection of School Board Legislative Liaison and Alternate (Mrs. Studdard)

Minutes: 

Janice Kerekes agreed to continue to serve as the Legislative Liaison for 2014 and Tina Bullock volunteered to serve as the Alternate.

Deputy Superintendent

47. C-9 Settlement of personal injury claim of LaRobert Mims

Minutes: Speaker:  Tracy Butler

Motions:
Superintendent recommends approval.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

48. D-6 2014 Legislative Priorities

Attachment: 2014 Legislative Priorities 2nd draft.pdf
Attachment: 11-19-13 2014 Legislative Priorities 1st draft Supt.'s recommendation.pdf
Minutes: 

Speakers:  Sylvia Croft and Stanley Pfenning

Following Board discussion, Mrs. Kerekes suggested approving the Superintendent's recommendation with the addition of the following paragraph from the 2nd draft: 

• Appropriate sufficient funding, in addition to the FEFP, that will fully fund technology needs, including funds necessary for infrastructure, hardware, software, training, online testing, virtual instruction, digital textbooks, data management, and other technology needs.

 

Motions:
Approve the Superintendent's recommendation of #1 Draft of Legislative Priorities with the addition of the noted paragraph regarding funding for technology needs.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

49. D-7 Human Resources Special Action A

Attachment: HR Special Action A 11 19 13.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

50. C-18 Interagency Agreement between School Board of Clay County and Right Path Behavioral Health Services, LLC

Attachment: Right Path.pdf
Minutes: 

Speaker:  Renna Lee Paiva

The Agreement provides counseling for families in order to promote better home lives for students.

Motions:
Approve the Interagency Agreement between School Board of Clay County and Right Path Behavioral Health Services, LLC.	- PASS
Vote Results
Motion: Lisa Graham
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

51. D-8 Monthly Financial Report for October, 2013

Attachment: PAGE 1 MONTHLY FIN-Sum Cash-Oct, 2013.pdf
Attachment: PAGE 2 MONTHLY FIN GREV Oct, 2013.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP Oct, 2013.pdf
Attachment: PAGE 4 MONTHLY FIN DSREVEXP Oct, 2013.pdf
Attachment: PAGE 5 Capital Projects Oct, 2013.pdf
Attachment: PAGE 6 Capital Projects By Project Oct, 2013.pdf
Attachment: PAGE 7 MONTHLY FIN SPREV42X Oct, 2013.pdf
Attachment: PAGE 8 MONTHLY FIN FOOD SERVICE Oct, 2013.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X Oct, 2013.pdf
Attachment: PAGE 10 MONTHLY FINANCIAL INSURANCE Oct, 2013.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, spoke briefly about the district's cash flow and stated his growing concern for the 2014-2015 fiscal year.  The district's rate of expense is outpacing revenue.

Motions:
Approval of the monthly financial report for October, 2013, as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

52. D-9 Public Hearing to approve, as advertised, Amended Notice of Tax for School Capital Outlay for 2012/13 and 2013/14 school year.

Attachment: AMENDED NOTICE OF TAX 2013.pdf
Minutes: Chairman Studdard opened the public hearing.  With no one being present to speak to the item, the public hearing was closed.

Motions:
Approve as requested	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

53. Speakers from the Audience

Minutes: 

Speakers:

• Sandra Goldman - spoke in support of an appointed superintendent
• Linda Turner - spoke about the pay scale for LPN/RN's
• Laura Gorgus - thanked the Board for reporting possible violations by the superintendent and spoke in favor of an appointed superintendent
• Cheryl McDavitt - spoke about peace and reconciliation for the sake of the students and wanted to see an outside professional mediator brought in to help resolve differences 
• Kelly Griffis - spoke in support of ESP day

54. Comments

Minutes: 

Superintendent Van Zant noted that Mr. Al Neisi, art teacher at Ridgeview High School, had displayed student art work in the board room.  Mrs. Kerekes suggested asking a different school to rotate art work each month. 

55. Comments

Minutes: 

Mrs. Bullock stated she believes it is everyone's responsibility to work together and that differences of opinion do not necessarily reflect a personal attack.

Mrs. Kerekes attended and commented on Doctors Inlet Elementary School's family night.

Mrs. Studdard commented on the recent Master Board training, school events honoring veterans, the recent Northeast Florida School Boards Coalition meeting, and the Clay County Health Fair held in October.